www.apin.org.ng: Job Vacancies at AIDS Prevention Initiative in Nigeria (APIN)
AIDS Prevention Initiative in Nigeria (APIN) is a Non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others. Since 2001, we have worked closely with key stakeholders to reduce the burden and mitigate the impact of those diseases.
We are seeking suitably qualified candidates to assume the following positions in our Abuja and Lagos Offices:
1.) Director of Programs (Abuja)
Reporting to the Chief Executive Officer, the Director of Programs will provide technical leadership for the development and execution of APIN’s projects and portfolios.
She will work with all technical and key finance and administrative personnel to ensure all strategies are integrated and coordinated towards the achievement of the organization’s medium and long term goals. The Key tasks of the job holder shall include the following:
Job Responsibilities
Program Implementation and Management
- Take a lead in the development and implementation of regional and country-specific strategies to ensure achievement of stated project objectives
- Collaborate with the Grants Administration unit to ensure that all APIN projects and subcontracts are implemented in line with relevant donor and organizational policies
- Take a lead in the preparation of annual project operational plans
- Drive the development of quarterly work plans and progress reports by the technical teams to ensure implementation is on track and that technical and other resources are well positioned and facilitated to deliver on organizational objectives
- Take a lead in the development of proposals to expand APIN’s portfolio and funding base, including the development of new technical products and delivery of consultancy services
- Provide oversight and broad supervision to all technical staff in APIN and project sites in partnership with relevant direct supervisors
- Review, analyze and summarize program and strategic information reports and patterns to identify opportunities for improvement and/or expansion
- Review key reports and work with teams to develop action plans and remedial actions that incorporate key lessons learned and recommendations in programming work to achieve project objectives
- Provide strategic direction and take a lead in the process of engaging with new partners and sub grantees
- Work with the Finance and Grants Administration Teams to ensure that APIN projects are managed within the agreed budget and that financial guidelines are adhered to
- Prepare quarterly and monthly projections for anticipated expenditure and use available funds for program implementation continuity.
- Represent APIN positively within the Institution and externally, maintaining professional liaison with the medical/public health community
- Liaise with relevant FMOH, NACA and other relevant government agencies on the provision of care within the clinical/medical context
- Liaise with relevant USG working groups in the implementation of programs within the Community Services Department
- Liaise with other departments for effective program implementation
- In addition to a medical degree (MD, MBBS, BMChB),
- Applicants must possess an advanced medical qualification, preferably a Fellowship of the Postgraduate Medical Colleges (Nigerian. West African),
- A doctorate degree in Public Health or an MPH.
- With at least 12 years’ experience in progressively increasing leadership roles in the implementation and management of community and/or health care programs
- And clinical management and coordination, supervisory and administrative duties.
- Experience in epidemiology and biostatistics program would be a plus
- Good understanding of the health structure of the AIDS environments
- Ability to write professional documents, deliver effective presentations to lay and donor audiences, and cultivate key relations with policy makers and other stakeholders
- Ability to transfer technical and managerial knowledge and skills
- Ability to be flexible and work proactively in a team environment
- Ability to Access, Analyse and Synthesize information to effectively produce written summary reports
2.) Senior Database Programmer (Abuja)
Responsibilities
- The position holder will lead the database management team to support the maintenance of existing database platforms and to develop new ones to meet new donor data reporting requirements. The specific tasks include:
- Support the maintenance o! existing programme databases and utilities on the file maker Pro platform
- Lead the design of new database utilities on the File maker Pro platform in response to programme needs
- Design new database applications and utilities on other platforms apart from File maker Pro in response to programme needs
- Design and implement in conjunction with other members of the strategic information team; capacity building plans for data managers of subcontractor sites
- Develop and coordinate the implementation of data cleaning strategies at the central office and subcontractor sites
- A first degree in the Physical Sciences or Engineering
- With professional certifications in database management software (DBMS) like SQL, Delphi, SQLite, Oracle, MySQL;
- A second degree in Information Technology/Computer Science will be an added advantage;
- Should have at least 5 years cognate work experience, three (3) of which must be in creating scripts in a development environment, testing scripts in a quality assurance environment and implementing large updates on databases.
- The ideal job holder is expected to possess the following competencies:
- Ability to provide technical support in developing and maintain database applications
- Ability to maintain relational databases, including backup and recovery, schedule jobs, problem diagnosis, perform tuning, implement data models and database design
- Ability to translate business/process requirements into structured programming. He or she must be able to think logically and be able to communicate clearly with other members of the database management team.
- Ability to resolve database capacity issues
- Ability to work under pressure and easy adaptability
- Excellent communication and interpersonal skills and ability to work with diverse person groups
- Willingness to do a considerable amount of local travel.
3.) Clinical Service Officer – ART (Lagos)
The job holder will report to the ART Program Coordinator and will have responsibility for coordinating ART services and providing technical assistance to comprehensive sites implementing HIV/AIDS treatment and care program.
Job Responsibilities
- Coordinate the ART program of the organization as a member of the Clinical Team
- Provide technical assistance to comprehensive sites in the delivery of qualitative ART services
- Organize and implement CDC-directed program activities to achieve grant objectives for the ART program
- Work with other members of the Clinical Team to build the capacity of site clinicians and other providers of HIV care and treatment services
- Support the implementation of the decentralization of ART care and treatment program
- Implement the scale-up program of the National ART program in improving coverage through the APIN treatment program
- Work with the Quality Assurance and M & E Teams to ensure qualitative service delivery and accountability of patient care
- An MBBS, MPH and at least Part I Fellow of National or West Africa College of Physicians (Internal Medicine or Public Health),
- With a minimum of 5 years’ experience in HIV/AIDS program management in an ART program managing not less than 30,000 patients.
- The ideal candidate would also have experience in the coordination of multi-sectored clinical program and in the management of HIV/AIDS and related clinical conditions.
- Good working knowledge of current HIV/AIDS guidelines for prevention, treatment, care & support of adults and children
- Good knowledge of management of infectious diseases
- Ability to organize and facilitate in training programmes
- Good written and oral communication skills
- Good interpersonal skill
- Ability to work in a team
4.) HR Advisor (Abuja)
The job holder will have responsibility for providing a wide range of support in the human resource and organizational development functions.
Job Responsibilities.
- Support and monitor the implementation of organizational effectiveness initiatives and render report on progress being made
- Actively support change management programmes and activities
- Work closely with the Head, Human Resource & Admin to monitor and benchmark HR systems and practices in peer organizations and report new practices for possible adoption
- Monitor adherence to personnel policies and code of conduct and render periodic reports on the level of compliance
- Support the development and alignment of performance management programme with key organizational goals
- Provide necessary assistance and make contributions to the planning and implementation of HR improvement and other related projects, including the employee performance management system
- A first degree in the Social Sciences, the Humanities or any other relevant field
- And membership of the Chartered Institute of Personnel Management (CIPM);
- At least four (4) years cognate experience, preferably in the development sector
- Ability to use own initiative
- Report writing skill
- Excellent oral and written communication skills
- Knowledge of HR best practices
- Basic knowledge of the Nigerian Labour Law
- Good oral and written communication skills
- Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc)
5.) Senior Finance Officer (Lagos and Abuja)
Reporting to the Director of Shared Services, the Senior Finance Officer will have responsibility for monitoring financial transactions to ensure adherence to financial regulations and achieve efficient utilization of financial resources as well as to analyze and report on financial transactions and budget implementation. The senior Finance Officer’s specific functions will include the following:
Job Responsibilities&
- Monitor financial transactions at the sites, including reviewing financial transactions for compliance with the Program’s financial and administrative policies, and rendering report on findings
- Implement APIN’s financial and administrative policies, including reviewing financial transactions for compliance with the Program’s financial and administrative policies, and rendering report on findings
- Assist the program offices and sites to track budget implementation
- Review monthly financial summary reports and quarterly financial statements of the program sites
- Prepare monthly financial report of the Program Office
- Manage PAYE tax remittance and liaise with tax authorities on lax matters
- Manage the payment of insurance premium and liaise with APIN’s insurers on insurance matters
- Maintain records of fixed asset by updating the fixed asset register
- Review staff travel and other advances, carry out age-long analysis and prepare bi-weekly report
A B.Sc. or HND in Accounting or any related disciple, with relevant professional qualification (ACA or ACCA) and a minimum of six years’ experience in the Finance function of a standard organization, preferably in an international NGO
Technical and Behavioural Competencies
- Ability to use the QuickBooks Accounting software
- Nose for details
- Ability to work under pressure
- Ability to consistently demonstrate a high level of integrity and responsibility
- Good oral and written communication skill
- Report writing skill
6.) Prevention Associate (Abuja)
Reporting to the Program Advisor (Prevention), the Prevention Associate will be responsible for providing HIV prevention education to people and general population who are at risk of acquiring or transmitting HIV though sexual or medical routes.
Job Responsibilities
- Prepare draft progres.5 and final reports for all Prevention programs and activities
- Keep tabs on the needs of program sites, with respect of registers, lECs and other consumables
- Work with the Program Advisor (Prevention) to train Healthcare workers and other stakeholders at the states on HCT
- Assist in the planning and implementation of Prevention programs
- Conduct process and outcome evaluation of Prevention program activities, in conjunction with the Program Advisor (Prevention)
- Assist in responding to requests from donors and other stakeholders on progress made in program implementation
- Attend quarterly technical meetings as may be called upon
- A first degree in the Social Sciences or any other relevant field,
- With a minimum of three (3) years cognate experience in an NGO or donor-funded environment
- Familiarity with the design, implementation and monitoring of HIV prevention activities Good knowledge of counseling and testing
- Good written and oral communication skills
- Interpersonal and team building skill
- Presentation skill
- Ability to multitask and work under pressure
7.) Grants Administration Associate (Abuja)
The Grants Administration Associate will report to the Grants Compliance Officer in providing monitoring, report writing and documentation, as well as record-keeping and secretarial support in the administration of the organization’s donor funds/grants.
Job Responsibilities
- Monitors and reports on financial activities of award grants
- Assist sub-contractor sites with monitoring/ tracking of expenses and preparing financial reports
- Provide technical assistance to partner sites regarding grant oversight and policy
- Communicate and train staff on grants administration policies and procedures
- Develop mechanisms for making payments and monitoring/reporting financial performance in accordance with guidelines established in the agreement
- Assist with the development of budgets for grant application and negotiation or subcontract agreements
- Maintaining the Grants unit database /filing system
- The ideal candidate would have background in Accounting, possessing either a first degree or at least PE 1 in the Accounting professional examination,
- With a minimum of three (3) years’ experience in the Accounting function – preferably in a donor -funded environment.
- Critical thinking and analytical skills ‘
- Nose for detail
- Ability to work under pressure and with minimal supervision
- Team orientation
8.) Logistics Assistant – Laboratory (Lagos)
- The job holder will provide hand-on support in the implementation and management of the general logistics of HIV/AIDS laboratory materials and other consumables.
- S/he will also coordinate the in-country supply chain with a view to ensuring the safe delivery and all round availability of the materials and consumables to APIN sites. The specific tasks for this role include:
- Work closely with other members of the Logistics Team to ensure safe and timely delivery and movement of goods into and out of the warehouse
- Collaborate with the Logistics Officer to ensure that packages delivered by the distribution partners are accounted for and are in good condition before taking possession.
- Collate records of shipments to the sites, their dosing opening stock, closing stock and usage into a monthly Logistic Report
- Work closely with other members of the Logistics Team to allocate stock to APIN sites on monthly basis
- Participate in the quarterly stock review of drugs and other consumables in the Store
- Participate in stock verification at the programme sites
- A first degree in Laboratory Science, preferably with a diploma or any other certification in Logistics Management or relevant field,
- With a minimum of five (5) years’ experience, including at least three years in supporting clinical/logistics schedules.
- Report writing and oral/written communication skills
- Working knowledge of the National Logistics tools
- Basic knowledge of HIV/AIDS prevention and treatment
- Basic knowledge of warehouse management
- Basic knowledge of current HIV/AIDS guidelines and standards with respect to monitoring and evaluation
- Knowledge of Pipeline and Quantimed software packages would be an added advantage
General Requirements
Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing emailing, etc ) is essential for all positions; and candidates must be willing to do a considerable amount of local travel.
Application Closing Date
19th July, 2012
Mode of Application
Qualified and interested applicants should visit www.apin.org.ng to apply by completing an online application form. They should also upload their CV, which must contain a suitability statement, highlighting how their knowledge, skills and experience make them suitable for the position, and addressing the person specifications listed against each position. The statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s name.
Applications for Senior Finance Officer must bear preferred location (e.g. Senior Finance Officer – Lagos).
Click here to start application
All applications must be submitted on or before 19th July, 2012.
Late applications will not be considered and only shortlisted candidates will be contacted.
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the position are therefore encouraged to apply.
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